Moving schools packs for parents and schools
These from CEAS packs can be used by parents and schools to supplement the information that schools must transfer by law. You can personalise the pack by using the sheets you find most useful, or you can add others that you think will help the school to know more about your child. The activity pack is aimed at children aged 6 to 11 years old, but you may want to adapt some of the ideas for your own child.
Common Transfer File – transferring between and from schools in England
The Naval Families Federation has been asking for better information transfer for Service pupils moving between schools, in response to feedback from families. A form called a Pupil Information Profile had been developed to enable schools to pass on information, but in practice it is not always used. From September 2018, the Common Transfer File (CTF), which is used by schools and local authorities to send pupil data whenever a pupil moves from one school to another in England, is being updated. This will improve the information being transferred and help to identify children who may need support as a result of their Service connection. It is not an extra form for schools to complete, but a normal part of their practice, and therefore likely to be more consistently used.
It contains a ‘flag’ which is used to identify a child’s Service status.
It also asks for four data items for Service children:
- “Does the school have any concerns about the child’s response to moving school?”
- “Does the school have any concerns about the child’s response to parental deployment?”
- “Does the school have any concerns about the child’s response to parental separation?” (This field should be used to record concerns that the school has about Service children being separated from their parents due to extended training periods or other forms of duty.)
- “Details about concerns”: this is a free text box in which the school can include further details about their concerns. The school may wish to include, in this free text section, contact details to assist in the integration of the new pupils.
The CTF system will be configured so that when a CTF is received by a school with the Service Child flag set to ‘Yes’, an alert will be automatically raised asking that a) the head teacher or appropriate member of staff should be informed of the identity of the Service child joining the school; and b) where the “concerns” section (described above) has not been completed, that the appropriate member of staff be informed and advised to contact the CTF sending school for clarification.
We would be interested to hear from families about their experiences of information transfer between schools. We are very aware that there are differences between the English system, the Devolved Governments and overseas provision. Do contact us and let us know about the challenges you have experienced, and also about examples of really effective practice.
Pupil Information Profile
The Pupil information profile (PIP) form is a transfer document which is consistent for all pupils in any school setting (regardless of location) to support specific aspects of a pupil’s background and learning.
It contains information that supports a young person’s future learning and parents are encouraged to bring this to the attention of their child’s school about using it as a helpful tool, when the child is about to move to another school. It is intended to support continuous learning by identifying the pupil’s current and future learning needs.
It can be downloaded here.