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** Update: This survey is now closed. Please see the results here. We would like to express our gratitude to everyone who has contributed to the survey.**

 

The Ministry of Defence is in the process of reviewing the provision of military housing from initial application through to the complaints process, including the future repair and maintenance contract, currently held by Amey. Please complete (and share) this Housing Survey to allow the NFF to use your views and feedback to influence the outcome of decisions made.

 

Naval Families Federation CEO Anna Wright said:

“Royal Navy and Royal Marines families provided evidence in relation to the Carillion Amey Service Family Accommodation (SFA) maintenance contract, which the Naval Families Federation presented to the House of Commons Public Accounts Committee in 2016.  Members of the Committee recognised the importance of feedback from Armed Forces families. Please take up this invitation to have your voice heard on this important subject.”

 

This survey will run until midnight 30th November 2018 and takes 10-15 minutes to complete.

 

Please note this survey is for the new SFA maintenance contract and is not part of the Future Accommodation Model (FAM) project. Information on FAM can be found here.

 

Posted on: 7th November, 2018
Updated on: 17th January, 2019

On Wendesday 29th August 2018 it was announced that CarillionAmey is rebranding, and will be known as ‘Amey’ from now on.

 

There are sereval changes that you may wish to take note of:

 

  1. Their new website will be https://www.ameydefenceservices.co.uk/
  2. You can find out more about their services (including a SFA guide, advice and support etc.) here.
  3. There is a change to their email address domain (@ameydefenceservices.co.uk). Please refer to this page here for more information.
  4. Their phone numbers will remain unchanged.

 

You can read their official statement here.

 

Posted on: 30th August, 2018

The Defence Infrastructure Organisation (DIO) has launched a compensation scheme in the UK to cover missed appointments and significant issues at move-in for Service Family Accommodation (SFA) and Substitute Service Family Accommodation (SSFA).

 

To help navigate the process and qualifying criteria, DIO has issued a fact sheet for families to use.

 

Please note that claims must be made within 14 days of the issue occurring and the effective date of the scheme was 1st April 2017; no claims for compensation for events prior to that date will be considered.

 

Compensation will be in the form of High Street Vouchers – please be aware that no alternatives will be offered.

 

For full information, please click here.

 

Posted on: 3rd May, 2018

Visit the Amey Defence Services website for details on moving out of UK SFA, arranging a pre move out appointment and find out details about the Walk Away Cleaning Scheme.

 

Move out

Your move out will be attended by an Amey Defence Services Accommodation Officer who will inspect your SFA to determine if it meets the agreed move out standard.

If the standard is not satisfactory and there are deficiencies or damages that are not considered to be fair wear and tear, or you have failed to clean the property properly, a charge will be raised by the Accommodation Officer and you will be invoiced accordingly.

In this instance an appropriate Joint Personnel Administration (JPA) action will be taken by the Amey Defence Services Occupancy Services team to cease accommodation charges on that property from the date of your move out.

For more information, please click here.

 

Removal services

Agility Logistics Limited (Agility) is the MOD approved service provider for removals and is part of the Global Removal Management Services (GRMS).

 

Charges for damage and deficiencies for SFA and Substitute SFA recovery from pay

When you move out of UK Service Family Accommodation (SFA) or Substitute Service Family Accommodation (SSFA), you may be liable for charges for damages or deficiencies that are not classed as fair wear and tear or because you have failed to prepare the property to the correct standard, for example cleanliness.

Defence Infrastructure Organisation (DIO) can take these directly from the pay of serving personnel. Any payments taken depend on the size of the charge and individual monthly income (using MOD guidelines to ensure that deductions do not exceed a set limit of pay).

If you consider that you are not responsible for the charges, or part of them, for example that the damage is the result of fair wear and tear, you are able to dispute the charge raised using the Disputed charges form’.

 

Full details on moving out of your SFA and recoveries from pay are available in:

JSP 464: Tri-Service accommodation regulations (TSARs)Part 1

JSP 754: Recoveries from pay (available on the Defence Intranet only)

 

Posted on: 3rd May, 2018
Updated on: 30th August, 2018

If you are not happy with the level of service you have received from Amey Defence Services you can make a formal complaint. The complaint process is split into 3 stages, as outlined below.

 

Stage 1 – Amey Defence Services

Complaints (our Frontline Complaints team)

  • Online Stage One Complaints Form (click here to raise/discuss a new or existing stage one complaint)
  • WebChat (click the message icon from the bottom right-hand corner of the page)
  • Facebook Messenger (send a private message to the team to start a chat)
  • Twitter message (send a private message to the team to start a chat)
  • Text message: 07860063407 (send a text to start a chat)
  • Telephone: 0800 707 6000 (option 5)

Email: customercare@ameydefenceservices.co.uk

The Customer Solutions Manager will investigate your complaint and aim to resolve within 10 working days

 

Stage 2 – Defence Infrastructure Organisation (DIO)

If your complaint has been formally closed at stage 1 and you are not satisfied with the response, you can then escalate your complaint to the DIO Customer Services Team.

You can do this in 3 ways:

  1. Online: by completing the online stage 2 complaint form, which for security reasons is only available on the MOD Intranet. To access the form, copy and paste the following URL into your browser address bar when logged on to the Defence Intranet: http://defenceintranet.diif.r.mil.uk/libraries/3/Docs1/20150612.1/DIO-SD-Accn-Stage2-Complaint-Form.xsn
  2. Email: by emailing the DIO Customer Service Team setting out your stage 2 complaint so that you include:
  • the stage 1 complaint reference number;
  • your name and telephone number;
  • the SFA address relating to your complaint;
  • why you are not happy with the result of your stage 1 complaint;
  • what desired outcome or remedy you are seeking.

Any emails not containing all of this information will not be accepted by the Customer Service Team. Please send your email to: DIOSDAccn-Stage2NOREPLY@mod.uk.

  1. by writing to the DIO Customer Service Team setting out your stage 2 complaint ensuring you include the information highlighted above.

Customer Service Team
DIO Service Delivery Accommodation
Ground Floor, Mail Point No. 4
Swales Pavilion
RAF Wyton
Cambridgeshire
PE28 2EA

If you make a stage 2 complaint, DIO will have access to your stage 1 complaints details and records, so you do not need to re-submit the full details of your complaint.

DIO will acknowledge it within 3 working days and provide you with a reference number. An investigation will then be carried out, however there is no standard response time due to the need to further investigate complaints that vary in nature and complexity.

 

Stage 3 – Independent Housing Review Panel

If you are not satisfied with the response you receive at stage 1 and stage 2, you can escalate your complaint to the Independent Housing Review Panel by writing to:

Independent Housing Review Panel
People Accommodation
Ministry of Defence
Floor 6, Zone N
Main Building
Whitehall
London
SW1A 2HB

* Due to COVID-19, the panel team are unable to retrieve any of the stage 3 housing complaint letters. Please kindly redirect your communications to People-Accom-ACRP-Stage3@mod.gov.uk.

 

Posted on: 3rd July, 2017
Updated on: 6th April. 2020

When you need something repaired
Housing Repairs (Housing team)

You have several options for reporting repairs in your home:

To raise a new, non-urgent repair, click here.

 

The website and the Customer Service Centre are available 24 hours a day, all year round. Your local (as above) Customer Service Centre hours will vary according to their location and the number of Service families they serve.

 

If something goes wrong…

If you want to register a complaint with Amey Defence Services, please phone 0800 707 6000 (option 5) to speak to their Customer Solutions Team.

If you are not satisfied with the response you receive from Amey Defence Services, please phone us on 023 9265 4374 or email contactus@nff.org.uk.

 

Language line

If English is not your first language, Amey Defence Services’s Customer Service Centre offers a translation service. Just say your language when you call. Their advisor will be able to transfer you to someone who can talk to you in your own language.

 

Requesting a repair

Amey Defence Services will work with you to identify the specific details of the fault.

To ensure the repair can be completed efficiently, you will need to tell their advisor:

  • your address and contact details;
  • as much information as possible about the problem;
  • if the fault is with a piece of equipment (such as a boiler or cooker), details of the type and model.

 

Making an appointment

You will be given a job reference number and you will be sent written notification of your appointment (by post or email if requested).

If you need to change the appointment, please contact Amey Defence Services via their website or Customer Service Centre before the appointment date, quote your job reference number and they will arrange a new date and time.

You or a member of your family (who must be over 16 years of age) will need to be at home at the time of the repair appointment. If the repair is on the outside of the property, e.g., roofing, fencing works etc., they may not need you to be available.

Please ask their advisor about this when making your appointment.

 

Posted on: 26th October, 2016
Updated on: 1st August, 2019

Amey Defence Services have put together a factsheet for dealing with damp and mould in Service Family Accommodation. They have suggested the following, which you may find useful:

 

1. Do contact the Amey customer service centre on 0800 707 6000 if you need some help with mould in your home. The Helpdesk advisor will raise a survey for the Accommodation Officer (AO) to attend the property – the AO is expected to attend the property within five full working days of the call to the Helpdesk. Please note: The day after this call is classed as day one.

 

2. AO visits the property and takes one of the following steps: a) Raises a suitable repair plan and advises the customer of the plan and time frames for the work. b) Calls in a specialist contractor and advises the customer of the appointment and what it entails. The AO passes the details to the Damp Remediation Project Manager.

 

3. Either a) happens – The repairs are undertaken, issues resolved. Or b) The specialist contractor suggests an action plan and the Damp Remediation Manager advises the customer of this and what it entails and any timeframes for the work. At this point, it may be necessary for to raise a Statement of Need (SON) for the works, Defence Infrastructure Organisation (DIO) will need to approve if the cost of the work is above £5,000 and the customer will be advised by the Damp Remediation Manager of the action, how long it will take, the impact of the work and any preparation they may need to do beforehand. If DIO approve the SON, the work will need to be appointed and the customer engaged with for suitable dates for the work to be carried out.

 

4. If DIO reject the request, the customer is able to raise a stage two complaint with DIO.

 

Posted on: 26th October, 2016
Updated on: 7th January, 2019

 

To be entitled to apply for Service Family Accommodation (SFA), Service personnel must:

  • be aged 18 and over;
  • be married or in a civil partnership or who have permanent custody of children;
  • have at least 6 months to serve.

 

Co-habitation for unmarried couples/ parents

It was announced on 1st April 2019 that all Service personnel, who have more than four years’ service in the Armed Forces and who are in a long-term relationship or have residential responsibility for a child will also be able to apply to live together in surplus SFA at all UK bases where properties are available. However, following a review of the policy, it has been agreed that the 4 years’ length of Service criterion should be removed, to widen eligibility to cohabit in surplus SFA to an increased number of Service personnel. Please refer to this page to find out more about cohabitation and registering long-term relationships.

 

Location

SFA is at Service personnel’s duty station or within a set radius; although you may be eligible to apply for surplus SFA at other locations or request and retain a property under the RN Base Port Agreement.

 

Size of Property

The type of property you are entitled to is usually dependent on your rank for officers and family size for other ranks. When you apply for SFA, Amey Defence Services Occupancy Services Team will allocate you a property using the preferences you have expressed and based on your entitlement or eligibility, competing requirements, and service agreements. Under the Future Accommodation Model (FAM), properties in the confirmed pilot sites will be allocated according to your need rather than your rank. Those pilot sites are HMNB Clyde, Aldershot Garrison (starting from 31st January 2020) and RAF Wittering (starting from 31st May 2020). Please see this page to find out more about the FAM.

 

Further information

Full details on entitlement and eligibility for UK SFA and Substitute service family accommodation (SSFA) are available in:

JSP 464: tri-service accommodation regulations (TSARs) Part 1

Full details on entitlement and eligibility for overseas SFA and SSFA are available in:

JSP 464: tri-service accommodation regulations (TSARs) Part 2

 

How to Apply
e-1132 form

If you are entitled, you will need to complete and submit an application for SFA. All Service personnel who have access to the Defence Intranet are expected to complete their application online using the e-1132 form. To access the form, copy and paste the following URL into your browser address bar when logged on to the Defence Intranet: http://apps01.domis.r.mil.uk/e1132/

 

The e-1132 form system allows you to:

  • track the progress of your application;
  • view available properties that match your entitlement;
  • register your top 3 preferences;
  • book your ‘move in’ (once an offer for a property has been made and accepted);
  • where appropriate book your ‘move out’ appointment;
  • electronically signing your licence to occupy.

 

MOD Form 1132

For Service personnel who do not have access to the Defence Intranet, a paper version of the MOD Form 1132: application to occupy service family accommodation (SFA) is available. Exceptions to using the online system are normally for personnel who are on operations and do not have access to the Defence Intranet.

 

Additional needs and disabled requirements for SFA

If you are moving to a new SFA property, please provide details of any special requirements for SFA at the point of application using the e-1132 form or the MOD Form 1132, enclosing any reports from the appropriate professional source, such as your occupational therapist. It is important that the Amey Occupancy Services team is made aware of special requirements at the earliest opportunity.

If you require adaptions to your current SFA property, or your medical requirements have changed and you need some further adaptions to your existing SFA, you will need to contact the Helpdesk who will record your request and ask you to provide a Medical Report and/or Occupational Therapist’s report in order to progress your request.

Please see the Additional needs and disabled requirements guides for further information.

 

Amey Defence Services Occupancy Services team

If you have an allocations enquiry, the Amey Defence Services Occupancy Services team at the helpdesk is available Monday to Friday from 8:30am to 3:00pm.

You can call them on Freephone: 0800 707 6000 Select Option 3 (for calls made within the UK, mobile users may incur charges) or using the alternative telephone number: 0151 728 1630.

Or you can email the team: occupancyservices@ameydefenceservices.co.uk

For more information about the SFA application process, please visit the Amey Defence Services website.

 

Posted on: 4th July, 2016
Updated on: 30th January, 2020

For those families whose family member needs adaptations to a Service family home it is essential that they are able to be housed in properties that meet their needs.

 

Feedback from families and their representatives showed that collectively, Amey Defence Services and The Defence Infrastructure Organisation (DIO)’s processes for funding approvals for adaptations were not working effectively, process was hampering progress. Recently, effective collaboration between the two organisations’ commercial teams has led to essential improvements. Funds are now being freed up more easily catering to those families who need adaptations, making sure that when adaptations are needed they can go ahead faster.

 

If you, or a member of your family, has an additional need or disability and you are moving in to, or living in, Service Family Accommodation which requires adaptations, the following factsheets can provide more information about the application process:

 

 

If you are concerned about any issue surrounding adaptations, please contact the Amey Defence Services Helpdesk on 0800 707 6000.

 

Posted on: 4th July, 2016
Updated on: 20th November, 2018

When you accept an offer of a Service Family Accommodation (SFA) property you should arrange a ‘move in’ appointment using the e-1132 system.

 

At the agreed date and time, Amey Accommodation Officer will meet you at the property and show you around.

 

They will give you the opportunity to:

  • familiarise yourself with your new home, its fixtures, fittings and appliances;
  • read electricity/gas meters and measure levels in oil tanks;
  • take possession of the keys;
  • identify who is responsible for any repair or maintenance queries;
  • confirm that there is a valid Gas Safety Certificate in the SFA;
  • complete and sign the move in documentation.

 

You are required to inspect the property to ensure it meets the Move In standard as outlined on the Amey Defence Services website, signing to agree or otherwise that this standard has been met.

 

You can give your spouse/civil partner or a Service colleague written authority (known as a ‘Proxy certificate’) to sign the inventory on your behalf if you are unable to attend the ‘move in’ appointment. Please note that the ‘move in’ can only take place during normal working hours.

 

If you are moving from one SFA (not substitute SFA) to another, you have 2 weeks to hand it back, provided you do so within this time you will only be charged for one property. If you exceed this period you may be charged for both properties.

 

Housing guide

Service personnel and their families moving into SFA should read the guides available on the Amey Defence Services website, which contains important information about the services offered and the responsibilities of customers.

You will also be provided with a copy of the SFA 14 day observation form at your Move In.

 

Posted on: 30th June, 2016
Updated on: 3rd January, 2019