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UPDATE (MAY 22) – COMPENSATION FOR MISSED APPOINTMENTS AND FAILED MOVE IN

The SFA Compensation Scheme will continue under the FDIS Accommodation contracts and will be administered and funded by the suppliers when they are at fault. Requests for compensation can be raised through this page.

UPDATE – (SE & SW) ISSUE AFFECTING APPOINTMENTS

UPDATE (June 22) – ISSUE AFFECTING APPOINTMENTS IN THE SOUTH EAST & SOUTH WEST REGIONS

Message from DIO:

 

Last week we alerted you to an urgent issue where VIVO’s system was not receiving appointments being transferred by Pinnacle. Since then, we have worked hard with our suppliers to understand the causes, reduce the impact on families and find a resolution.

 

Unfortunately, the issues are impacting families through missed appointments, and we understand how frustrating this is for families.

 

VIVO has reported 1733 missed appointments due to this issue that have affected 1125 families. The technical teams have identified the causes of the problem and fixes are currently being deployed. While it will take a few days to permanently fix the underlying issue, a business continuity plan (BCP) has been implemented with a temporary solution while the permanent solution is put in place. Early feedback suggests this has significantly reduced but we aim to eliminate it entirely. Therefore, further measures have been agreed with immediate effect to strengthen this BCP. The Pinnacle team at the National Service Centre are supporting by providing information across to the VIVO such that checks can be made to prevent further missed appointments.

 

Families who have had missed appointments will start to be contacted by VIVO this weekend to apologise and agree a new appointment. The first families should also start to receive compensation early next week. 

 

We are truly sorry that many families’ first impression of the new contracts will be negative, and we know how incredibly frustrating it is to wait in for nobody to arrive, in some cases multiple times.  This is not how the new contract will work going forward, and it is disappointing that these technical issues have occurred despite all our efforts and planning.  VIVO and the systems team are working to ensure that the lessons are learned, and this issue cannot be repeated.

UPDATE – Complaints and compensation

UPDATE (June 22) –

Message from DIO:

 

Pinnacle is working hard to close the gap between complaints and compensation requests being raised and closed. They are recruiting additional staff to address the higher volume of complaints and compensation requests.

In addition, VIVO and Amey are increasing Regional Service Centre (RSC) resource to support an increased level of complaint resolution requests from Pinnacle allowing Pinnacle to speed up to the closure rate and communication to families.

Pinnacle will prioritise the raising of emailed complaints from families to effectively action them and ensure a complaint reference is applied. This will ensure families are aware that Pinnacle have acknowledged the complaint. All emails will be responded to within 5 working days.

The process for raising complaints for missed appointments in the South East and South West is described above where the dedicated new call option will capture these specific complaints.  If families wish to raise a complaint about any other issue, or request compensation this should be raised via Pinnacle’s online form. We would also advise families to call the NSC to raise a new appointment in this instance. 

In April 2017 the Defence Infrastructure Organisation (DIO) launched a compensation scheme in the UK to cover missed appointments and significant issues at move-in for Service Family Accommodation (SFA) and Substitute Service Family Accommodation (SSFA).

 

Please note that claims must be made within 14 days of the issue occurring. Once an application is received, the DIO Compensation Claim Team will then consider the claim and the claimant will be informed whether this has been accepted or rejected. If accepted, this will be in the form of High Street Vouchers – please be aware that no alternatives will be offered; if rejected, then the reasons for this will be explained. There will be no appeals process.

 

For full information/to apply for this scheme, please click here.

 

Posted on: 3rd May, 2018
Updated on: 3rd May 2022

If you are not happy with the level of service you have received from the maintence contractor you can make a formal complaint. The complaint process is split into 3 stages, as outlined below.

 

Stage 1 – Pinnacle Service Families

Complaints

You must file your complaint within 28 days of the incident. The National Service Centre team will investigate and aim to resolve or respond within 10 working days in accordance with JSP 464 (vol 1, part 1).

 

Stage 2 – Defence Infrastructure Organisation (DIO)

If your complaint has been formally closed at stage 1 and you are not satisfied with the response, you can then escalate your complaint to the DIO Customer Services Team.

You can do this in 3 ways:

  1. Online: by completing the online stage 2 complaint form, which for security reasons is only available on the MOD Intranet. To access the form, copy and paste the following URL into your browser address bar when logged on to the Defence Intranet: http://defenceintranet.diif.r.mil.uk/libraries/3/Docs1/20150612.1/DIO-SD-Accn-Stage2-Complaint-Form.xsn
  2. Email: by emailing the DIO Customer Service Team setting out your stage 2 complaint so that you include:
  • the stage 1 complaint reference number;
  • your name and telephone number;
  • the SFA address relating to your complaint;
  • why you are not happy with the result of your stage 1 complaint;
  • what desired outcome or remedy you are seeking.

Any emails not containing all of this information will not be accepted by the Customer Service Team. Please send your email to: DIOSDAccn-Stage2NOREPLY@mod.uk.

  1. by writing to the DIO Customer Service Team setting out your stage 2 complaint ensuring you include the information highlighted above.

Customer Service Team
DIO Service Delivery Accommodation
Ground Floor, Mail Point No. 4
Swales Pavilion
RAF Wyton
Cambridgeshire
PE28 2EA

If you make a stage 2 complaint, DIO will have access to your stage 1 complaints details and records, so you do not need to re-submit the full details of your complaint.

DIO will acknowledge it within 3 working days and provide you with a reference number. An investigation will then be carried out, however there is no standard response time due to the need to further investigate complaints that vary in nature and complexity.

 

Stage 3 – Independent Housing Review Panel

Following the closure of a stage 2 complaint, a request for a Stage 3 policy review can be submitted:

  • Online: Through the electronic form available via Stage 3 Complaints Form for MoDNet users.
  • Email: Non MoDNet users can submit their complaint via the ACRP shared inbox: people-accom-acrp-stage3@mod.gov.uk
  • Letter:

Accommodation Complaints Review Panel Secretariat, People Accommodation,
Ministry of Defence,
Floor 6, Zone N,
Main Building,
Whitehall,
London,
SW1A 2HB

 

Posted on: 3rd July, 2017
Updated on: 27th April, 2022